From: J.R. Brockman [mailto:brock.man@comcast.net]
Sent: Saturday, January 23, 2010 1:03 AM
To: brock.man@comcast.net
Subject: Summary Parents Meeting 9 January
Dear Parents,
Here is a summary of the Parents Meeting that was held on Saturday 9 January 2010 at 3:35 p.m.
SUMMER CAMP
Boy Scout Summer Camp will take place this summer at the Joseph A. Citta Scout Reservation (http://www.cittascoutreservation.org/troopcampparents.html)
in Southern New Jersey approximately 90 minutes from Philadelphia. All Boy Scouts and Webelos Scouts age 10 who will become 11 during the summer or by September may attend. Parents of Webelos Scouts may elect to do a second year of Webelos providing they will not turn 12 until after January 2011. The cost for Boy Scout Summer camp is $300.00. A deposit of $50.00 is now due to reserve attendance. Dates for attendance is 4-10 July 2010.
Cub Scout Summer camp opportunity is available. Handout material will be available at the next meeting. Going to Cub Scout overnight camp is problematic because of the lack of leaders available for camp. The only way the Pack can go to camp as a unit is that parent volunteers commit themselves. For every three Scouts there needs to be one adult. As a result if the majority of Cubs were to go which would be approximately 12 to 15 Cubs we would need at least four to five parents to attend. The Pack would subsidize the cost for parents to attend camp. A decision will need to be made by March. There are individual Cub Camp opportunities. Information is available through the hand out material.
MEDICAL FORMS
All Scouts who plan to attend some camp must have a completed medical form. Medical forms were given out in September at the Parents Meeting and will be available at every meeting. Medical forms can also be obtained at http://www.scouting.org/filestore/pdf/34605_Spread.pdf. When completing the medical please follow these instructions.
1. All medical forms need to be turned in during the month of March 2010.
2. Please read the form and fill in all of the required information.
3. DO NOT ATTACH IMMUNIZATION RECORDS OR DOCTORS EXAMINATION FORMS TO THE MEDICAL FORM.
4. You must attach a copy of your insurance card.
5. Make a copy of your medical form for your records.
THE LION KING
The Lion King show is Sunday 28 March 2010 at 6:30 p.m. The cost is $17.00 for Scouts, siblings, and parents. The cost for non-Scout members is $25.00. Due to the overwhelming response, monies are due in prior to the end of the month. Every attendee must turn in a signed form. Checks may be written out to BOY SCOUT TROOP 133. The uniform for the day will be the full Class “A” uniform with neckerchief. All monies should be turned into Mr. Walt Livingston, Unit Treasurer.
POW WOW 2010
This all day event conducted Saturday 16 January has multiple training opportunities for leaders and parents who want to know more about Scouting. Pow Wow is held each year. Parents are encouraged to attend if they would like to learn more about Scouting or learning how to become a volunteer.
PARENTS COMMITTEE
The goals of the parent committee are as follows;
a) Develop and foster a closer relationship among parents within the Scouting program.
b) Discuss ideas for trips, fundraising, and other activities.
c) To develop a forum for feedback to the adult leaders.
Regarding the Parents Committee in the past both Cubs and Boy Scouts met at the same time. However, our growth has further defined the two programs to where Cub parents and Boy Scouts may not necessarily cross paths. There may be a natural growth to where there is a Cub Scout Parent leader and a Boy Scout parent leader along with an overall president of the Parents Committee. However, this will be up to the committee to decide.
Additionally, there needs to be at least two or more parents from each group (Cubs and Boy Scouts) that will volunteer to serve on the Scout Committee. There is a Pack and a Troop committee that will positions that need to be filled. At the Parents Meeting, Mr. Victor Morrow was selected to be the President of the Parents Committee. Ms. Terry Waites-Phillips was selected as the Assistant Treasurer. Mr. Omahr Ashe is appointed to the Troop Committee.
For information on what a Cub Scout Pack Committee does see http://www.scouting.org/scoutsource/CubScouts/AboutCubScouts/ThePack/pcomm.aspx
For information on what a Boy Scout Troop Committee does see http://meritbadge.org/wiki/index.php/Troop_Committee
SCOUT TUTORING PROGRAM
A tutoring program available to all Scouts will be initiated to provide academic assistance. Mr. Omahr Ashe will be the Chairperson of this program. Parents should submit their Scout’s name, age, grade, and target subject to Mr. Ashe. Any parent who wishes to volunteer should contact Mr. Ashe. Scouts will be paired up with mentors and tutors under the direction of Mr. Ashe who by profession is an educator. Mr. Ashe may be contacted at asheomahr@yahoo.com.
BLUE & GOLD AND COURT OF HONOR
The awards program for Cub Scouts is a Blue & Gold banquet. The awards program for Boy Scouts is called a Court of Honor. On Saturday 27 February at 4:00 P.M. a joint awards program will be held at the Church. During this ceremony Scouts are recognized for awards and achievements they have earned up to this point. All Scouts should be attending. Uniform for the day is the full Class “A” uniform with neckerchief. Scouts may invite family members. However due to our tremendous growth, Scouts will need to report the number of family members attending. This is usually a banquet affair where a meal is provided free of charge to all attendees. Parents wishing to work on the committee should contact the Scoutmaster as soon as possible.
SCOUT SUNDAY
The month of February is the traditional anniversary month of the Boy Scouts. This year will mark the 100th anniversary of Scouting in America. On Sunday 28 February, all Scouts and family members are invited to attend services at St. Thomas. The services start at 10:00 a.m. All Scouts will need to be at the Church by 9:45 a.m. Uniform for the day is the full Class “A” uniform with neckerchief. Traditionally the Scout program will host the coffee hour after services and conduct a bake sale. The bake sale is handled by the Parents Committee and the decision to have a bake sale is decided by the Parents Committee.
DUES AND REGISTRATION
All dues and registration for those who joined in September and October is due now. For those just joining, all registration fees are due now. January is the rechartering month for Pack and Troop 133. This process is ensuring that our roster is up to date and reporting to the Council and national office all Scouts, leaders, and committee members who are officially registered.
FUND RAISERS
An active and vibrant Scout program requires funds to operate. The budget of the St. Thomas Scout program typically runs from approximately $4,000 to $9,000. Registration fees and dues are a small fraction of the total budget. The majority of funds come through donations and money raised through the popcorn sale. Although this year’s Popcorn Sales was successful, earning nearly $12,000.00 only a third is kept by the Scout program. Additionally, this was based only on about 70 percent of parents and Scouts participating. Because all unit functions are subsidized and all Scouts enjoys the benefits of the program, it is imperative that all Scouts and parents participate in all fundraisers.
The amount of funds generated dictate how much each activity can be subsidized. The importance of fund raisers is that it is necessary to ensure that all Scouts have the opportunity to participate in the program regardless of their financial status and no Scout is ever turned away because of a lack of funds to participate. However, successful fund raisers requires parent involvement to include chairing certain functions. Ideally, a fund raising committee is established whose sole mission is to develop, implement, and carry out fund raising projects to assist the troop and pack conduct programs.
TRIPS AND ACTIVITIES
Parents are encouraged to come up with ideas for trips and activities. These functions should be done by committee with a chairperson or champion. The most important three things to consider are time, cost, and transportation. In other words, when will the function be done per the Scout calendar? What is the per person cost? Lastly transportation must be discussed as to what transportation is needed.
SUMMARY
The St. Thomas Scout Program has more than forty (40) boys in the program and may grow to nearly fifty (50) Scouts by year’s end. This is the largest amount of youth in both Cub Scout Pack 133 and Boy Scout Troop 133. Parent enthusiasm is high and the Scouts appear to enjoy the Scouting program. The opportunity to grow the program and provide an outstanding Scout experience for our sons is well within our grasp. It will require hard work and dedication. Regular attendance at meeting is one sign of committee and allows us to keep in touch with all Scouts and families. Thank you for your commitment and participation.
Yours in Scouting,
J.R. Brockman
Scoutmaster
Troop 133
609-381-9981
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